The business application for rent-a-car companies developed by Prolink is based on a system originally built for AVIS Rent a Car, one of the leading global brands in the vehicle rental industry. This collaboration allowed the solution to be designed according to real operational needs, focusing on reliability, precision and user efficiency in daily processes.
Centralized management of all operations
The application unites all key business functions in one system, connecting data on vehicles, contracts, clients and employees. By removing manual entries and synchronizing information in real time, it provides complete business transparency and minimizes administrative errors.
Secure login and controlled user access
Employees access the system through individual usernames and passwords. Each user’s access level is tailored to their role within the organization, ensuring full data protection and a clear trace of every action performed in the system.
Digital link between contracts and vehicles
Using the mobile device camera, the application scans the barcode from the rental agreement. Once identified, the contract number is automatically linked to the corresponding vehicle, eliminating manual input and saving time. This digital connection ensures accuracy and a seamless workflow between vehicle handover and return.
Photo documentation and automatic storage
Before and after each rental, employees can take photos of the vehicle directly within the application. The images are automatically uploaded to a central server and stored in a directory linked to the contract number. This guarantees precise tracking of vehicle condition and creates a reliable visual record for future reference.
Vehicle condition comparison before and after rental
When a vehicle is returned, the employee scans the barcode again, and the system instantly displays images taken before the rental began. This allows for easy visual comparison of the vehicle’s condition, ensuring transparent verification and reducing potential disputes.
Comprehensive vehicle details
The application provides detailed technical information for each vehicle, including model, production year, mileage and availability status. These data are available in real time, enabling efficient fleet planning, utilization tracking and timely maintenance scheduling.
Digital contract signing
The system supports the digital signing of rental contracts directly within the app. The electronic signature is securely stored with the contract, simplifying the rental process, reducing paperwork and accelerating transactions.
Integration with business systems
The application integrates with central vehicle management, finance or CRM systems, ensuring consistent data synchronization. This connection provides a unified digital environment across all business segments, improving coordination and reducing duplication of work.
Monitoring service quality and customer feedback
Employees or clients can submit feedback through the app regarding vehicle condition or service quality. The data collected enables analysis of user satisfaction and supports continuous improvement of operations.
Technical reliability and data security
All files and records are stored on a protected central server with regular backups. Every image, signature and data entry is timestamped, ensuring full transparency, accountability and data integrity across the system.
A scalable solution for growing businesses
The core application developed for AVIS Rent a Car can be adapted for other rent-a-car companies regardless of size or operational model. Its modular design allows easy expansion with new features such as online reservations, service management or advanced analytics.
Building better business together
Prolink develops business applications that transform daily operations into efficient, automated workflows. If you are looking for a system that will connect every aspect of your rent-a-car business into one unified platform, our team is ready to create a solution tailored to your goals. Contact us and let’s build a partnership that delivers precision, speed and control across your entire operation.