Pana d.o.o., a well-established manufacturer of parquet and wood products, commissioned the development of a specialised business application with the aim of optimising and digitising the inventory process for raw and processed materials. Inventory management in the wood industry requires precise tracking of logs, sawn timber and other raw materials, which until now has largely been performed manually or with limited digital support. This newly developed application significantly improves data collection efficiency and accuracy of inventory records.
System architecture and technical structure
The solution consists of two core components: a central administration system with a database, and a mobile application installed on smartphones used by employees in production and storage. The administration module is implemented as a web application with multi-user access and a permission system that defines who can enter, modify or view data. All data is stored in a centralised SQL database, ensuring secure, structured storage and fast access for monitoring, analytics and reporting.
Daily use of the mobile application
The Android-based mobile application enables employees to quickly scan identification plates that are physically attached to logs and other material units. Using the device’s camera, the app scans barcodes or QR codes and sends the data to the central database in real time. The app also supports input of additional information such as material location, time of receipt and user ID of the employee performing the scan. This approach dramatically reduces the time needed for inventory and minimises the risk of manual entry errors.
QR code support and enhanced material tracking
The system also supports QR code scanning, which is increasingly used as an alternative to classic barcodes due to its higher data capacity. QR codes on incoming documentation or raw material tags enable automated linking between physical goods and corresponding records in the system. This speeds up the receipt and classification of incoming materials and ensures precise tracking from storage intake to processing or dispatch.
Reporting and process monitoring
Through the administration interface, users can generate real-time reports, which can be viewed in the browser or exported in PDF format for archiving and internal use. Reports can be filtered by date, material type, storage location or inventory status. This functionality gives supervisors and management a transparent overview of current inventory levels and process efficiency, enabling fast response to any discrepancies.
Long-term value for the production process
This system represents a major step towards full digital transformation in the production and logistics segments of the wood industry. Reliable tracking, real-time data availability and accurate material documentation lead to optimised stock levels, reduced waste and better production planning. The system is designed to be scalable and ready for future upgrades, including potential integration with existing ERP systems, GPS tracking of storage units or advanced analytics modules for procurement forecasting.