For Pana d.o.o., a renowned manufacturer of parquet and wooden products, Prolink developed a specialized business application aimed at optimizing and digitizing the inventory process of raw materials and supplies—inventory in the wood industry involves precise recording of logs, sawn timber, and other materials entering the production process, which until then was mostly done manually or with limited digital support, often resulting in errors, delays, and incomplete data. With the development of this application, a significant change was achieved in the efficiency of data collection and processing, as well as in record accuracy, providing the company with a reliable tool for daily inventory management and material tracking through the production chain.
System structure and technical architecture
The solution consists of two basic components: a central administration system with a database and a mobile application installed on smartphones of employees in production and warehouse. The administrative part was developed as a web application with support for multi-user access and permissions that define who can enter, modify, or view data—this ensures that only authorized persons can perform certain actions, which is crucial for maintaining the integrity of inventory data. Data is stored in a central SQL database, enabling secure and structured storage and fast data retrieval for monitoring, analysis, and reporting purposes—the database is optimized for working with large amounts of data generated during regular inventories and daily tracking of material movement.
Use of the mobile application in daily work
The mobile application, developed for the Android platform, enables employees to quickly and easily read identification tags physically attached to logs or other forms of materials—the application uses the mobile device's camera to scan barcodes or QR codes, after which the data is automatically sent for processing to the central database without the need for manual typing that was previously a source of errors. Additionally, the application allows entry of additional data such as material location within the warehouse, receipt time, and the user ID of the employee who performed the reading—the entire process significantly speeds up inventory and reduces the possibility of errors that were common with manual entry, while simultaneously ensuring complete traceability of all changes and material movements.
Support for QR codes and extended identification
The system also supports reading QR codes, which are increasingly used as a replacement for classic barcodes due to the ability to store more information in less space—QR codes on incoming documents and material labels enable automated connection of physical goods with incoming records in the system, further speeding up the reception and classification process of raw materials. This functionality enables Pana d.o.o. to precisely track the flow of materials from entry into the warehouse to the moment of processing or delivery—each piece of material can be tracked through the entire production chain, which is particularly important in the wood industry where the quality and origin of raw materials have a direct impact on the quality of final products.
Report generation and process monitoring
The administrative interface enables real-time report generation—reports can be viewed within the application via browser or exported in standardized PDF format for archiving or sharing within the organization. Data can be filtered by date, material type, storage location, or record status, providing supervisory personnel and management with clear insight into current inventory status and inventory flow, as well as quick reaction in case of irregularities—for example, if a discrepancy is found between the physical condition and data in the system, it is possible to immediately initiate verification and determine the cause of the deviation.
Long-term benefits for the production process
The implementation of such a system represents an important step towards digital transformation of the production and logistics process in the wood industry—precise records, reliable material tracking, and real-time data availability enable the company to optimize inventory, reduce losses, and better prepare production. The system is designed to be further upgradable, including potential integration with existing ERP systems that would enable automatic connection of inventory data with financial and procurement modules, introduction of GPS tracking of warehouse units for more precise material location in large warehouse spaces, or advanced analytical modules for procurement planning based on historical data and consumption forecasts.
Why Pana d.o.o. chose Prolink for inventory application development
When selecting a partner for the development of this specialized application, Pana d.o.o. sought a team that not only possesses technical competencies for developing mobile and web solutions but also understands the specifics of the wood industry and the challenges faced by employees in warehouses and production—from the need for a simple interface that works even in dusty and poorly lit conditions to the importance of reliable operation without frequent errors that could compromise inventory accuracy. Prolink's development approach encompasses analysis of actual work processes, definition of functionalities that bring the greatest value, and implementation of solutions that naturally fit into users' daily activities. Throughout the project, from initial consultations and requirements definition to testing with real users and implementation, collaboration proceeded through regular agreements and adjustments based on feedback from warehouse and production staff. If you are considering introducing digital tools to optimize inventory and stock tracking in your company—whether in manufacturing, distribution, or trade—we are here to discuss the approach and scope that best suit your specific needs and goals.