In the construction industry, where projects take place across multiple sites and involve numerous teams, tools, vehicles, and documentation are often scattered across departments. To solve this, we develop integrated digital systems that give companies complete control over field operations, expenses, and project documentation — all within a unified mobile and web platform.
Employee work tracking
Each employee can easily record where they are and what tasks they are performing. Location is verified via GPS, and project selection is made through a predefined dropdown menu managed by the administrator. The system automatically calculates labor costs by multiplying logged hours with the predefined hourly rate and adds fixed contributions when needed. Employees can also log their own expenses, such as fuel or materials, ensuring transparent cost tracking for every project.
Cash advances and project expenses
The app allows employees to record received cash advances and document how funds were spent. They can attach photos of receipts, invoices, or other documents. Each transaction can be linked to a specific project or marked as a general expense, providing full financial visibility and accountability.
Checklists and notifications
Before traveling to a site, employees must go through a digital checklist defined by the administrator. The list may include steps such as collecting tools, documents, or safety equipment. If any items remain unconfirmed, the system automatically sends notifications to the administrator and relevant team members. This prevents oversights and ensures that every preparation step is completed on time.
Tool management and tracking
Administrators can register all company tools and generate QR codes for labeling. Employees can scan codes to check tools in and out, creating a precise record of who is using each tool and when it is returned. This reduces losses and simplifies equipment management.
Vehicle and equipment assignments
The app tracks vehicle handovers, protective equipment, and other assets. Each action is logged digitally, providing a transparent record and improving logistics coordination.
Employee document archive
Every employee has a secure digital folder containing their key documents — work contracts, visas, driving licenses, medical certificates, and certifications. Both the employee and administrator can upload files, keeping all necessary documentation organized and accessible.
Project documentation and daily logs
Upon arriving at a project site, an employee can access relevant documentation approved by the administrator. The app also enables structured recording of installation and service activities through predefined templates. Text entries, photos with timestamps, and lists of installed materials can all be added, ensuring a full record of the work performed.
Automated reports and forms
The system can automatically generate documents such as delivery notes, quotations, and monthly construction progress reports, all following company-standard templates. Additionally, a digital notes feature and task reminder system help teams stay organized and manage projects efficiently.
A digital solution that connects people, projects, and tools
This app brings together all essential elements of construction management — from labor tracking and cost monitoring to asset and documentation control. The result is complete transparency, accuracy, and significant time savings.
At Prolink, we create tailored digital solutions that streamline field operations and centralize project management. If your company is ready to enhance efficiency and control across all levels, contact us — we’ll develop a system designed to save time, reduce errors, and boost productivity.