Companies with their own vehicles, whether field service, delivery or service teams, often run into the same pattern of problems, data about the fleet, employees and internal communication scattered across email threads, shared folders and spreadsheets that rarely reflect the actual state of things. An intranet application that brings these three areas together, fleet management, employees and communication, solves that problem in one place, without needing a separate system for each segment. Prolink builds solutions like this around the actual organisation, tailored to real processes rather than a generic template.
Fleet management in one place
The fleet module keeps a record of every vehicle, its status, usage schedule and service history. Employees who need a vehicle can submit a request, while the administrator assigns vehicles based on availability and priority. This removes the improvised back and forth over messages and phone calls, and gives a real-time view of the fleet's actual status at any moment.
Employees and role-based access
The employee module holds basic records, employment-related documents and access levels within the system. Access to information is defined by role, a driver sees their own vehicles and assignments, while administration sees the full picture. This avoids both information overload and gaps in access for those who actually need it.
Internal communication without lost messages
The communication module allows notices to be sent company-wide or to individual employees, with push notifications that reach mobile devices even when the app isn't actively open. Instead of scattered email threads and messages buried in a crowded inbox, all notices stay accessible in one place within the system. This makes communication more reliable, since important information no longer depends on whether someone happened to notice an email.
An example of this kind of solution is the intranet system built for Duplico, where fleet management, employees and internal communication were brought together into a single system tailored to their business, including a mobile app for everyday use.
If your organisation needs a broader configuration, with additional modules such as financial tracking or reporting, a wider overview of available options is on the page Custom intranet applications. For organisations where this particular combination, fleet management, employees and communication, matches real needs, our team can build a solution tailored to your structure and processes.
Questions about the intranet application for fleet management and employees
What's included in the fleet management module?
The module keeps a record of vehicles, their status, usage schedule and service history. Employees submit requests for a vehicle, and the administrator assigns vehicles based on availability and priority, which removes the need for manual coordination over calls and messages.
How do employees access the intranet, and who sees what data?
Access is defined by role within the system. A driver or field employee sees their own assignments and vehicles, while administration has full visibility into the fleet, employees and communication. Access levels are set up during implementation based on the organisation's actual structure.
Do notifications arrive even when an employee doesn't have the app open?
Yes, the system uses push notifications that reach mobile devices regardless of whether the app is actively open, which ensures important notices don't go unread.
How is this page different from the general Custom intranet applications page?
This page describes a specific configuration, fleet management, employees and internal communication, aimed at organisations with their own vehicles and field teams. The Custom intranet applications page covers a wider range of possible modules for organisations with different needs, such as financial tracking or reporting.
Can additional modules be added after implementation?
Yes, the system is built modularly, which means new modules can be added later as the organisation's needs change, without having to rebuild the parts of the system already in place.
Is a mobile app available alongside the intranet?
Yes, the solution includes a mobile app for everyday use, giving employees access to fleet information, assignments and notifications outside the office as well.