In many companies, operations span several different business areas — from vehicle rental and servicing to cargo transport and technical support. Each of these departments has its own specific processes, data, and records that often operate separately. Such fragmentation makes it harder to maintain an overview and slows down operations. The solution is an integrated business application that connects all departments into a unified system and provides complete control over business processes.
Example: System for Rent-a-Car, Workshop, and Towing Service
One of our clients approached us with a very specific request – their company operates in rent-a-car services, vehicle maintenance, towing, freight transport, and tire services. Until then, each department kept its own records, making it difficult to track data and communicate effectively between employees. The solution we proposed was a modular web application with full customization options for each department.
Rent-a-Car Module
The rent-a-car module enables detailed tracking of all vehicles – including registration, service history, mileage, and availability status. The system automatically generates alerts for expiring registrations or upcoming services, while the rental log records which customer took which vehicle and when. This gives management a complete real-time overview of the entire fleet and availability.
Workshop Module
For the mechanical workshop, we developed a dedicated part of the application that covers material input and output, work orders, and service books for each vehicle. Each work order can include a list of performed tasks, used parts, costs, and processing status. The system automatically links each service record with the corresponding vehicle, ensuring a complete maintenance history and full transparency of workshop operations.
Towing and Transport Module
This section of the application allows tracking of drivers, vehicles, and transport routes. Each route contains detailed information about loading and unloading points, route pricing, type of cargo, and the service client. It also includes real-time vehicle tracking and reporting features for completed jobs. This makes scheduling and route optimization much easier and more efficient.
Web Administration and User Application
The core of the system is a web-based administration panel, which gives administrators full control over all data – from vehicle and employee records to financial information and performance reports. Through the admin interface, it is possible to edit, add, and analyze all business information in real time.
In addition, we develop user applications that enable employees to easily enter and access data from any device. These apps can be web-based and accessible via a browser, or mobile apps optimized for Android and iOS devices.
Advantages of Mobile Applications
Mobile versions of the app bring extra benefits – most notably push notifications. For example, a driver can receive a notification about a new route, a mechanic about an assigned work order, or a manager about an upcoming vehicle registration renewal. This significantly speeds up communication and ensures that everyone always has up-to-date information, without the need for calls or messages.
Complete System Customization
The system is fully customizable. The client can independently add new rows, columns, or fields in specific records – for example, notes about clients, additional vehicle data, or new cost categories. In this way, the application naturally adapts to the company’s business specifics without requiring additional development.
Prolink – Custom Business Application Development
At Prolink, we develop tailor-made business applications that connect all parts of your operations into one functional system. Whether you’re managing vehicle rentals, workshop services, transport, or other business areas, our goal is to create a tool that simplifies your workflow, reduces paperwork, and increases efficiency.
If your company wants to digitally integrate different departments, contact us – we’ll analyze your processes and build a solution that perfectly fits your needs.