EU projects bring a specific set of requirements that goes beyond a standard digital services order. EU visibility rules, material labelling obligations, deadlines tied to project phases, documentary accountability to managing authorities and the need for every delivered element to comply with the technical specifications prescribed by the funds are just part of the framework within which digital activities must be planned and carried out. Businesses, institutions and organisations implementing EU projects most often lack an internal partner who understands these requirements and can simultaneously deliver quality digital products. Prolink has supported projects funded through structural and investment funds, Erasmus+, LIFE, Interreg and other EU instruments for clients including public institutions, non-profit organisations, educational establishments and private companies on EU tenders.
What it means to be a technical partner on an EU project
A technical partner is not simply a supplier that delivers a website or graphic material. A technical partner understands the project context, actively participates in planning digital activities within the project proposal and ensures that every delivered element is documented, labelled and technically executed in a way that complies with the rules of the specific fund. Prolink enters the collaboration at the project application stage when it is necessary to define realistic costs for digital activities, describe technical deliverables in a way that is accepted by the managing authority and align planned activities with eligibility rules. After project approval, Prolink takes over the implementation of digital activities according to the agreed timeline, with full documentary support including technical specifications, delivery reports and materials needed for payment requests.
Web design and development for EU projects
EU project websites have specific requirements that differ from standard commercial websites. Mandatory labelling with EU fund logos according to visibility rules, multilingualism that often covers more than two language versions, accessibility in compliance with WCAG standards which is obligatory for publicly funded projects, and a content structure that reflects the objectives and activities of the project are requirements that Prolink builds into every project brief from the outset. Project websites Prolink develops meet all these requirements, are visually consistent with the client's identity and are technically optimised for search engine visibility. Experience with different funds and programmes allows for early identification of each project's specific requirements and implementation of a solution that will not require subsequent adjustments due to non-compliance with fund rules.
Graphic design and visual identity
EU project communication materials must comply with the visibility rules prescribed by the European Commission and the managing authorities of individual funds. This includes mandatory display of the EU flag, fund logo and co-financing statement in a precisely defined format and size on all promotional materials, presentations, brochures, banners and digital visuals. Prolink designs project materials with full understanding of these rules without the client needing to separately explain the technical labelling requirements. The visual identity of the project is developed in alignment with the client's identity, with all mandatory EU elements integrated in a way that does not compromise the visual consistency of the materials.
Digital marketing and advertising for EU projects
Dissemination of results and communication with target groups is a mandatory component of almost every EU project. Prolink carries out digital marketing activities that fulfil this obligation in a measurable and documented way. Social media campaigns, SEO optimisation of project websites, email communication with partners and beneficiaries and paid advertising that extends the reach of project results are planned and implemented in accordance with the project communication plan and reporting deadlines. All activities are documented in a way that allows clear demonstration of implementation to managing authorities, with reach, engagement and outcome reports that can be attached to payment requests.
Video production and photography
Video and photographic materials for EU projects serve a dual purpose. On one hand they are a communication tool towards the target group, and on the other they are evidentiary documentation of implemented activities for managing authorities. Prolink produces project video materials and photographic documentation that fulfils both requirements. Documentary films about the project, short promotional videos for social media, filming of project events and educational activities and photographic documentation of project deliverables are standard services Prolink provides within EU projects, all with mandatory EU labelling and technical specifications that meet fund requirements.
Mobile and business applications
Digital applications are an increasingly common deliverable in EU projects, particularly those involving digitalisation of public services, development of educational platforms, building of data management tools or creation of solutions for specific target groups. Prolink develops mobile and business applications that are technically compliant with project specifications, documented according to audit requirements and delivered within project deadlines. Experience with public procurement and interoperability requirements frequently set in EU projects means that Prolink develops solutions designed from the outset according to the standards applicable to publicly funded digital infrastructures.
EU project services overview
| Service | Description |
|---|---|
| Web design and development | Project websites with EU labelling, multilingualism and WCAG accessibility |
| Graphic design | Communication materials compliant with EU fund visibility rules |
| Digital marketing | Dissemination campaigns with measurable outcomes and reporting documentation |
| SEO optimisation | Visibility of project websites in organic search results |
| Video production | Promotional and documentary video materials with EU labelling |
| Photography | Photographic documentation of project activities and deliverables |
| Mobile and business applications | Development of digital tools compliant with project specifications and audit requirements |
EU project collaboration process
| Phase | Description |
|---|---|
| Application preparation | Defining digital activities, costs and technical descriptions in the project application |
| Project launch | Aligning the delivery plan with the project timeline and fund rules |
| Implementation | Carrying out digital activities according to the agreed plan and deadlines |
| Documentation | Preparing technical documentation and reporting materials for managing authorities |
| Reporting | Support in preparing payment requests and audit documentation |
Why clients choose Prolink
Prolink works on EU projects with the understanding that an error in material labelling, a delayed delivery or insufficient documentation can jeopardise the eligibility of a cost and directly affect the financial realisation of the project. The combination of technical competence across all relevant digital disciplines and experience with EU fund rules and processes means the client does not need to coordinate between multiple suppliers who do not understand the project context. If you are preparing an EU project or are in the implementation phase and need a technical partner who understands both digital services and the logic of EU funding, get in touch and let us discuss how Prolink can support your project.