Companies with one or more company vehicles often face challenges when it comes to scheduling, usage tracking, maintenance and internal coordination. Verbal requests, paper notes or emails are prone to errors, misunderstandings and missed deadlines.
A digital app for managing company vehicles simplifies these issues. Whether it's part of a broader intranet solution or a standalone web/mobile app, it enables employees and administrators to manage vehicle usage and communication clearly and efficiently.
At Prolink, we build tailor-made apps for all kinds of business needs – including fleet and vehicle usage management. We adapt the app to your internal workflow and structure, not the other way around. Our focus is on functionality, clarity, and real-world usability.
Service Records and Breakdowns
Each vehicle in the app has its own profile where all maintenance, inspections and issues can be tracked. Users can log malfunctions or upcoming services. This prevents oversights, keeps all records in one place, and ensures that whoever manages the fleet has a clear overview.
Availability and Usage Scheduling
Employees can easily check which vehicle is available and when. Usage requests can be sent directly through the app, and once approved, the vehicle is reserved in the shared calendar. This avoids overlap and increases transparency. Usage rules can also be configured – such as access based on departments or priorities.
Internal Communication
The app allows users to exchange important notes regarding vehicle condition, schedule changes or urgent issues – all within the system. There is no need for back-and-forth emails or phone calls, which reduces stress and confusion.
Why Prolink?
At Prolink, we don’t sell off-the-shelf tools. We design and develop custom mobile and web applications suited to your business logic – no matter the industry or location. We’ve delivered multiple successful projects and earned the trust of clients who value functionality, speed, and technical support.
By working with us, you gain more than just a piece of software – you get a reliable technology partner who understands business and delivers solutions that work.
Conclusion
Digital management of company vehicles leads to better organization, fewer errors, and a clear overview of usage. With features such as service logs, breakdown reports, availability tracking and scheduling, your team saves time and reduces miscommunication. If you want to simplify your internal fleet coordination, Prolink is here to help.